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Congratulations! for being blessed with a baby. As a resident of Saudia Arabia, the very first task starts with applying and making new born baby iqama. The procedure involves many steps. You will require few documents, filling and submitting forms, appointments for Ahwal Al Madni, and Jawazat and also paying fees for iqama.
This article is going to make the whole process quite easy. Furthermore, we are providing the required forms (Iqama form, Ahwal-al-Madni form). Also, you can download them with one click. let’s start the process
Before beginning the procedure, this guide is for the babies born inside Saudi Arabia. But if you want to know the iqama procedure for new born babies, outside Saudi Arabia, then we have a separate article. You can get the process here.
Procedure To Apply For New Born Baby Iqama Inside Saudi Arabia
First of all, we are summarizing the process. After that, we will explain each point.
- Get the birth notification certificate from the hospital where the baby is born.
- Make an appointment with Ahwal Al Madani ( Civil Affairs). You can get it through the Absher portal. Also, we have a detailed article on how to get the appointment immediately.
- After obtaining the birth certificate, get an attestation from MOFA ( ministry of foreign affairs, Saudi Arabia). You can find MOFA counters inside the Ahwal al Madani ( civil affairs) office.
- Visit your respective embassy to get the passport for the newborn baby.
- Pay dependent fee/levy.
- Visit Jawazat for the issuance of new born baby iqama.
1- Birth Notification Certificate
Ministry of Health issue the notification on behalf of the hospital for the newborn baby. Double-check for any mistake in name spelling, and other details. Before leaving, also check that signatures and stamps of the hospital are present on the certificate.
Also, note that the name is correct in Arabic as well. Sometimes there are errors. So it is better to check on the spot.
2- Appointment With Ahwal-Al-Madani ( Civil Affairs)
Absher portal is providing an online appointment with Ahwal al Madni. Once you have the birth notification in your hands, log in to Absher account and make an appointment. It will take almost 3 minutes to book it. After booking, visit the civil affairs office.
3- Get Birth Certificate
Ahwal Al madni issues the birth certificates. After booking the appointment, reach there 20 minutes before your appointment time. Bring the following documents. Also, we have a detailed article on getting an appointment and the birth certificate from Ahwal al Madni (Civil Affairs).
- Token of appointment
- Birth notification of newborn baby
- Original and a copy of the iqama of parents
- Original passports and copy of parents
100 riyals is fine if you are going for the certificate after one month from the birth date.
4- Attestation From MOFA
MOFA ( Ministry of foreign affairs) Saudi Arabia has established the counters within the premises of Ahwal al Madni offices. After receiving the birth certificate, go to the MOFA counter for the attestation.
The fee is 30 riyals. You can pay the price in cash or through an online bank account. The whole process takes almost 15 to 30 minutes.
After the attestation, its time to visit the embassy of your country.
5- Visit The Embassy of Your Country To Issue Passport Of New Born.
Few embassies are providing an online appointment. For example, the Pakistani embassy books an appointment through its website. If you get it then, visit the embassy on the given date and time.
Submit the required documents ( copy of iqama, National ID, and passports of the parents). Few embassies may ask for the translation of the birth certificate from Arabic to their native language. So Arrange it as well.
The embassy will start the process of issuing the passport of the newborn baby.
Revisit to collect the passport. The whole process may take time between 7 days to 2 months. Once you have received it, now Its time to pay the dependant fee.
6- Pay Dependant Fee
Paying the dependant fee is easy. You can pay it through your bank account online. The system will calculate the cost from the date of payment until the expiry of the sponsor. ( for working women, the sponsor is mother, otherwise its father).
We are explaining the procedure for Al Ahli bank Customers. However, the method is almost the same for other bank account holders.
For Al Ahli bank customers, log in to Alahli online. Then select ‘Government Payments and Refunds.’ In Biller, select Alien Control. And in Service, Select ‘ Adding Dependent Born Inside Saudi Arabia’
Below The Government Payments, new fields will appear.
Select Iqama ID of the dependant and provide the date of birth of the newborn baby. The birth date is in the Hijri format in the al Ahli system. However, you can find it on the baby’s birth certificate.
Once provided all the details, click on ‘Request Payment Fee.’ The system will calculate the fee automatically and shows it on the screen. To pay it, click on ‘Proceed.’ On the next window, click on confirm. The system will pay the displayed amount to Jawazat for newborn baby.
7- Fill New Born Bay Iqama Form
The only step remaining is a visit to Jawazat. But Before visiting Jawazat, you will need a few documents. The foremost is the new born baby iqama form. You can obtain the application form from people sitting outside Jawazat. They may charge up to 50 riyals to fill it. But its better, if you can fill it yourself.
For your convenience, we are providing it here. Just click on the link to download it. Download
Always fill the form with black ink because Jawazat instructs that. However, your HR department can also help you fill it using Muqeem ( Al ILM) portal. You will also require the sponsor’s stamp on the form. Ask HR for the signs and stamps. After signs and stamps by the sponsor, visit the ministry of the chamber of commerce for attestation.
Besides, your HR can attest it from the ministry of chamber and commerce online. If they do, its the best. Otherwise, you will have to visit Ghurfa Tujariayah ( Ministry of chamber and commerce ) office for attestation.
8- Visit Jawazat
After completing all the above steps, now its time to make an appointment for new born baby iqama from Jawazat KSA. As per the new system, you don’t need an appointment. Visit the office in working hours any day.
It’s better to go there in the morning. The Jawazat has established special counters to issuance iqama. The section deals with the babies born Inside KSA. Submit all the documents and wait for a while.
In 15 to 30 minutes, the Jawazat will issue new born baby iqama.
Adding New Born Baby Iqama In Absher.
After the issuance of the baby’s iqama, you can check the dependent status in your Absher account. You will find a new entry in your account after a short while. The system will add the dependant within 30 minutes.
But if it doesn’t happen, don’t worry. Within a few hours, the newborn will add in your Absher account.
Documents Required For New Born Baby Iqama
The list of the required documents is as follows. You will need to show and submit these documents in Jawazat.
- Original and copy of Baby’s birth certificate
- 2 passport size pictures of Baby ( keep one or two extra pics while visiting Jawazat. you might need it)
- a copy and Original valid Iqama of Parents
- Original Passports of parents and a copy
- Original Passport of new born baby and a copy
- New born baby iqama form attested by the sponsor ( company/kafeel)
- Certified copy of marriage certificate if the husband is under wife sponsorship.
- Appointment Token for Jawazat ( If any)
Fees For New Born Baby Iqama
There are following fees for new born baby iqama.
- Iqama Fee
The Kafeel or the company is bound to pay iqama fee. So You need not worry about it. Anyhow the amount is 650 riyals.
- Dependant Fee
You can pay it through banks. We have already described the procedure in this article. The amount of the fee varies because of the expiry date of your iqama. You can check the amount while paying it.
- Medical Insurance Fee
Every expat has medical insurance in Saudi Arabia. So the newborn baby also needs it. Usually, the companies pay for it. But in some cases, you may have to buy it. Its cost also varies. But an average amount is between 450 riyals to 700 riyals.
- Passport Issuance Fee
You need the passport for the newborn baby before applying for iqama. Its fee also varies. You can confirm it from your respective embassy. Also, the cost of an urgent passport is more than an ordinary passport. For an ordinary Pakistani Passport it is 200 riyals.
- Miscellaneous Fees
For issuing of birth notification, you have to pay 50 riyals. Also, for attestation from MOFA, a fee of 30 riyals is required. The certification in Ghurfa Tujariyah also costs 30 riyals. So you can say that overall you need 100 riyals.
Late Issuance of New Born Baby Iqama Fine.
Going to Jawazat after one year of the birthdate will cost you 1000 riyals as a fine. It’s much better to apply for iqama within 3 months from the birth date.
Visa Fee For New Born Baby outside Saudi Arabia,
if the baby is born in a native country, then you will have to pay a fee of 2000 riyals. It is a visa fee for the baby. The authorities will issue the visa on arrival. However, they will charge you the said amount.
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